B2B Meetings - How does it work?
A matchmaking event is a quick and easy way to meet potential cooperation partners. 30 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts. On-site and virtual.
1) Registration
- Register via the Register button
- We recommend to register with only one participant per company / department as several profiles of the same company / department are confusing. It is possible to invite additional persons also to the e-meetings. Registration of multiple profiles per company will only be activated if each of the cooperations profiles has a clear definded focus, e.g. sales manager offering products, purchase manager looking for manufacturing partners, head of R&D looking for cooperation...
- Very important: Select sessions in "my availability". Later you will be able to choose exact times for confirmed meetings
- Please carefully read and follow the instructions on how to write and publish a meaningful profile and book meetings:
2) Publish a cooperation profile to showcase your needs
- Your profile has to be written in English language, must be meaningful in content and there hast to be a clear link to the Windenergy sector. Create a clear and concise cooperation profile to raise your visibility on the platform. Your profile should describe who you are, what you can offer to potential partners, and who you want to meet. We strongly recommend to publish also marketplace items. A good profile will generate significantly more meeting requests. Your profile will be visible before, during and after the event.
3) Browse profiles of attendees
- Go to the participants list to find out who is offering interesting and promising business opportunities. You can search by freetext, business fields or organisation types.
4) Send & receive meeting requests
- Be active not reactive. Browse published participants profiles and send meeting requests to those you want to meet during the event. Adding a meaningful remark why you are interested in a meeting will increase the chance that your request will be accepted. Accepted meeting requests will be scheduled automatically. Thus you have immediate access to time and location of a meeting. Please note. The booking phase ends on Thursday, 16.09. at 11pm CET.
Booking rules?
- Everybody registered for the event with an own profile can send meeting requests to everyone participating in the event
- Incoming meeting requests have to be accepted. They will only be scheduled and appear on your meeting list, when accepted.
5) Matchmaking Event
- You have access to your meetings and in My Agenda, where you have your complete schedule for the event and the list of your meetings.This agenda might be subject to last minute changes, due to cancellation or new requests. Please check your agenda regulary.
- Before the event: If you participate virtually: check your camera and microphone and don't be late! If you are on the fair in Husum and you have a meeting on site, come to the matchmaking area in the Gallery of the NordseeCongressCentrum directly on the fair and don't be late!
How to initiate a Virtual Meeting?
- Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click on the participant's card in order to access their profile
- Use the Messages functionality to chat about common interests and availability.
- Click on the participant's preview if the participant is marked as Available
- Click Request Meeting, under the participant's photo, to request a meeting
- Check My agenda and Meetings for your schedule and your list of confirmed meetings.
- At the time of the meeting, go to the Meetings page and click on Start Meeting
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed with one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
Technical requirements for Virtual meetings
The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.
- install the latest version of your browser
Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.
Microphone and camera
You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.
If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage
- browser's permissions to use the microphone and camera
- system's permissions for the microphone and camera
Additionally, you can do the following checks:
- test your microphone with other apps, such as Google Meet, Skype, Zoom, etc.
- run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
- Twilio is the name of the software we use for online meetings
Happy matchmaking!
